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Privacy Policy

Privacy policy


“RM Cloud” means RM Cloud Solutions Aust P/L T/AS RM Cloud Solutions (ABN: 48 618 317 169) regards customer privacy as an important part of our relationship with our merchants and partners. RM Cloud is bound by the Privacy Act 1988 (as amended) and the Australian Privacy Principles (collectively, Privacy Law). The following privacy policy applies to all RM Cloud users, and sets out the way in which RM Cloud collects and uses personal and corporate information, and other requirements as set out in the Privacy Law.


Last Updated: 27 June, 2018.


Collection of Information


We collect corporate information, including your company name, website, email address, ABN or relevant Tax ID.
We collect personal information such as your name and a billing contact persons name, email address, telephone number, address and credit card information.
The information we collect (whether personal or corporate) is collected in one or more of these ways:

  •  Through disclosure of such information by you through RM Cloud website; or
  • Over the phone to a RM Cloud representative;

Where information is provided to us by a third party engaged by you, we are typically only provided with your name, phone number and/or email address.
We collect personal and corporate information for the purpose of providing you with RM Cloud Consulting required to deliver a high level of customer service.

Any communication with us (regardless of mode) is recorded and stored in order to provide service references, ensure compliance with our service standards and to assist in our staff training and development initiatives.




In consume our services to use this Website, you must first complete a customer registration form and create a username and password. During registration you must provide us with certain personal information (such as name and Email address). We use this information to contact you about the services on our site in which you have expressed interest.
Information including the company demographic information (such as employees and business size) will be reconciled by us; we encourage you to submit this information so we can provide you with a more personalised experience on our site. RM Cloud is the sole owner of the information collected on www.rmcloud.com.au. RM Cloud collects personal information from our users at several different points on our Website.


Use of Collected Information


When we collect your personal or corporate information, we use that information to:

  • Establish an RM Cloud Customer account; and
  • Engage in direct marketing to you (in any medium); and
  • Testimonials and client/ partner listings on our website and within marketing materials; and
  • Inform third parties other than financial institutions who provide us services – We do not however provide personal information to such third parties, without your prior consent.

Where we disclose your personal or corporate information to third parties, it is solely for the purpose of such third parties to provide support services to you (such as log a support ticket with third parties on your behalf).




If you purchase a product or service from us, we request certain personal information from you on our order form. You must provide contact information (such as name, Email, and postal address) and financial information (such as credit card number, expiration date).
We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.




A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. We use cookies on this site. We do not link the information we store in cookies to any personally identifiable information you submit while on our site.
We use only session ID cookies, and not persistent cookies. We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.
We use cookies in the following ways:

  • When you register for any of RM Cloud’s services, we use cookies to make it easier for you to navigate through and complete the registration form.
  • When you login to RM Cloud, we use cookies to easily authorise your credentials as you navigate through our secure pages.

If you reject cookies, you may still use our site, but your ability to use some areas of our site, such as our administration area, may be limited.
Some of our business partners (e.g. advertisers) use cookies on our site. We have no access to, or control over, these cookies.
This privacy statement covers the use of cookies by this site only and does not cover the use of cookies by any third party, whether or not affiliated with RM Cloud.




RM Cloud uses your personal information for essential communications, such as confirmation Emails, accounts information, and critical service details. We may also use this information for other purposes, including direct marketing. If at any time you wish not to receive such correspondence, you may request to be removed from any mailing lists by emailing us at [email protected].


Third Parties


We use third parties to provide the essential links between the merchants, the banks and ourselves in order to provide credit card payment gateway services. When you sign up for RM Cloud, we will share your Internet Merchant Account details as necessary for the third party to provide that service.
These third parties are prohibited from using your personally identifiable information for any other purpose.
RM Cloud does not share any information with third parties for any unknown or unrelated uses.


Clear Gifs (Web Beacons /Web Bugs)


Our third party advertising partner, Google Adwords, and tracking utility partner, Direct News, employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage content on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We do not tie the information gathered by clear gifs to our customers’ personally identifiable information.
To learn more about our advertising company’s use of clear gifs, please go to https://adwords.google.com




We reserve the right to disclose your personal information as required or permitted by law (including Privacy Law) and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process.




We may post customer testimonials on our website which may contain personal information such as the customer’s name. We will obtain your consent to use your personal information prior to posting the testimonial. If at any time you no longer wish to have any testimonial you have provided posted on the website you may request for it to be removed by emailing us at [email protected]


Storage of Collected Information


The security of your personal information is important to us. When you enter sensitive information (such as credit card number and/or social security number) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL). This information is not stored on RM Cloud servers, however it is transmitted via a secure transmission with our payment providers.
We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
If you have any questions about security on our Website, you can email us at [email protected].


Access to collected information


If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, delete or deactivate it by emailing our Customer Support at [email protected] or by contacting us by telephone or postal mail at the contact information listed below.




If you wish to lodge a complaint about our handling of your personal information or our compliance with our privacy policy or Privacy Law, you may lodge the complaint by emailing our Customer Support at [email protected] or by contacting us by telephone or postal mail at the contact information listed below.
We will contact you to acknowledge your complaint as soon as possible after receiving your complaint. We will investigate your complaint and provide you with a written response. If we are unable to resolve your concern, you may request an independent person to investigate your complaint, such as the Privacy Commissioner.


Changes to Privacy Policy


If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by Email, or by means of a notice on our homepage.


RM Cloud
RM Cloud Solutions Aust P/L T/AS RM Cloud Solutions
207/26 Broadway
Elwood 3184 VICTORIA
Email: [email protected]


Anti-spam policy


RM Cloud believes that the privacy of its users is of the utmost importance, and all efforts are made to ensure that any communications from RM Cloud are carried out to benefit our valued partners.
RM Cloud uses third-party tools for all mass email campaigns, allowing users to unsubscribe should they wish to no longer receive emails from us. These tools allow us to manage our email lists and ensure that once a user has unsubscribed they can no longer be contacted. A user however cannot un-subscribe from transactional emails such as notifications about account, payment (including failed payments), invoice transmission or account updates.
These tools abide by anti-spam laws and make all efforts to ensure that any email communication is carried out to benefit recipients.
RM Cloud adheres to the Australian Spam Act 2003 and regularly updates this policy in response to changes set by ACMA (Australian Communications and Media Authority)
Should you receive any communications from RM Cloud and no longer wish to do so, please unsubscribe by sending an email to [email protected]